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SVCP Status Report Automation

46 Hours

Before Automation

12.73 Hours

After VBA Automation

33.27 Hours

Time Saved per month

  • Industry:
  • Chemicals

Company Profile: It is leading in process chemicals for leather and other substrates for the automotive (and other transportation), industrial application, interior design, leisure & lifestyle and apparel & accessories industry amongst others.

  • Department:
  • Operations
  • Tool(s) Used:
  • Microsoft Excel VB Programming (Macro)

Need for Automation:

The primary responsibility of “SVCP Documentation” team is to deliver the customer requirement of documents based on the products supplied consuming 17 hours of monthly man-hours. There are about 107 live projects being handled by the team of 4 members and the status of documents for each project is currently maintained in different folders using Excel sheets. It is cumbersome to collect the status of all these projects in one place, to do follow-up with project teams, and to analyze the performance of team by collecting all the data together. Thus, enabled us to work towards a solution.

Cost-Benefit Analysis (Post Macro Implementation)

Activity # Description Frequency Time Consumed - Manually Time Consumed - After Automation Time Saved Time Saved Per Month
1 Collect files from multiple folders 132 2 Minutes <1 Minute 1 Minutes 132 Minutes
2 Consolidate Data 4 50 Minutes 2 Minutes 48 Minutes 192 Minutes
3 Prepare Status and Save file 4 21 Minutes <1 Minute 20 Minutes 80 Minutes
4 Format Related Codes 4 10 Minutes <1 Minute 9 Minute 36 Minutes
5 Generate MFG Report 22 12 Minutes <2 Minute 10 Minutes 220 Minutes
6 Delete Columns 22 6 Minutes <1 Minute 5 Minutes 110 Minutes
7 Add Column 22 2 Minutes <1 Minute 1 Minutes 22 Minutes

Cost-Benefit Analysis (Post Macro Implementation)

Description

Collect files from multiple folders

Frequency (Monthly)

132 Times

Time consumed manually

2 Minutes

Time Consumed for automated activity

<1 Minutes

Total time savings per activity

12 Minutes

Total time saved Per month

264 Minutes

Description

Consolidate Data

Frequency (Monthly)

4 Times

Time consumed manually

50 Minutes

Time Consumed for automated activity

2 Minutes

Total time savings per activity

7 Minutes

Total time saved Per month

198 Minutes

Description

Prepare Status and Save file

Frequency (Monthly)

4 Times

Time consumed manually

21 Minutes

Time Consumed for automated activity

<1 Minutes

Total time savings per activity

3 Minutes

Total time saved Per month

84 Minutes

Description

Format Related Codes

Frequency (Monthly)

4 Times

Time consumed manually

10 Minutes

Time Consumed for automated activity

<1 Minutes

Total time savings per activity

1 Minute

Total time saved Per month

40 Minutes

Description

Generate MFG Report

Frequency (Monthly)

22 Times

Time consumed manually

12 Minutes

Time Consumed for automated activity

<2 Minutes

Total time savings per activity

12 Minutes

Total time saved Per month

264 Minutes

Description

Delete Columns

Frequency (Monthly)

22 Times

Time consumed manually

6 Minutes

Time Consumed for automated activity

<1 Minute

Total time savings per activity

6 Minutes

Total time saved Per month

132 Minutes

Description

Add Column

Frequency (Monthly)

22 Times

Time consumed manually

2 Minutes

Time Consumed for automated activity

<1 Minute

Total time savings per activity

2 Minutes

Total time saved Per month

44 Minutes

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  • Date:
  • Sunday, July 11
  • Time:
  • 10:00 AM - 12:30 PM (ET)

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